Manage departments in ViKING Store Management

You primarily use departments for VAT and statistical purposes. A department covers a number of related article groups. For example, if you set up a Dairy department, it can cover the article groups Cheese, Milk, and Yoghourt.

You can assign a VAT rate to a department, so that all articles that belong in article groups under the department will get that VAT rate. You can also assign a finance account to a department, so that your organization can run statistics on the department’s sales.

You can manage departments for a single store as well as for multiple stores at the same time in ViKING Store Management. Here, we primarily describe ViKING Store Management for single-store management, but if you’ve set up synchronization between your chain’s enterprise service and your stores’ store services, you can use ViKING Store Management for chain-wide store management as well.

Add new department

1. Open ViKING Store Management in a browser, connect to the IP address or hostname of the required ViKING store service, and log in.

2. Navigate to departments:

3. Expand

the menu in the left part of the page 2. Expand Store maintenance 3. Select Departments

3. In the top right corner of the Departments page, click

. 4. In the Department information section, specify the following:

• Department number: The department number that will tie the article groups in the department together. Department number is a key field that you can’t edit later.

  If your organization uses a special numbering scheme for departments, it’s important that you follow that scheme. Ask your Fiftytwo administrator if you’re in doubt.

• Department name: A name that describes what the department is used for.

  If your organization uses a special naming scheme for departments, it’s important that you follow that scheme. Ask your Fiftytwo administrator if you’re in doubt.

5. In the Details section, specify the following:

• Account no: If relevant, select the required finance account number for the department.

• Tax: Select the required VAT rate for the department.

  The VAT rate that we need isn't on the list. Where do we define it?

  You currently can’t set up VAT rates in ViKING Store Management, but you or your Fiftytwo consultant can do it in the PA011 mask in ViKING Client. Ask your Fiftytwo consultant if you’re in doubt.

6. Click

at the top of the page to save.

Manage existing department

1. Find the required department.

• In the filters section at the top of the page, search

  

  for the department’s number or name.

2. Click the required department’s department name.
3. Edit the department’s properties as required.
4. Click

at the top of the page to save.